Top Ten Benefits of Microsoft Exchange Online

Top Ten Benefits of Microsoft Exchange Online

Exchange Online is a cloud-based secure email-centralization service developed by Microsoft for businesses of all scales and sizes. More and more businesses are opting for Microsoft Online Exchange to evade data losses while reducing their downtime and inefficiencies.

Below are the top ten reasons why your business needs Microsoft’s Exchange Online:

1) Easy and Effortless

With Microsoft’s Exchange Online, you reap the best of cloud services and its models. Since you rely on third-party entities for these services, the need of installing hardware and software get absolutely eliminated. Consequently, the constant demand for updating your system and its time-to-time maintenance is also no more your concern. It promotes fast and reliable channels of communication for you to ensure greater levels of business growth.

In other words, Exchange Online metamorphoses the way your business functions, making the processes seamless and fuss-free.

2) Superlative Levels of Security

One of the greatest benefits of switching to Microsoft’s Exchange Online is how it stunningly secures your business, its operations, and its data. In today’s world, where data acts as the most precious resource for any organization, it must be at the core of all endeavors to safeguard it. 

Microsoft, with the help of constant innovations and the newest technologies, created a service that is remarkably intelligent in catering to diverse business entities.

Exchange Online renders all your emails and messages encrypted and prevents data loss. Its robust measures grant your business much-needed protection from any breach or unauthorized access.

Furthermore, only those individuals must get access to sensitive information who are supposed to. Therefore, with Exchange Online’s Multi-Factor Authentication, the verification process extends beyond mere credentials. The service enables sign-in only after a second-level authentication which is usually done through a phone call, a text message, or an app notification. 

Regular updates secure your data exponentially.

3) Cost-Effective

Microsoft satiates all your business needs with Exchange Online. It is designed and structured in a way that bestows businesses with great simplicity and effectiveness. Opting for Exchange Online discards all (or most of) the costs associated with installations, infrastructures, and servers.

Moreover, it also reduces overhead expenses and unnecessary downtime while providing a top-notch security framework. Efficiency gets translated into far-reaching domains of the organization, turning the whole mechanism cost-effective and productive.

4) Greater Control

Exchange Online migrations aid the user with complete control over the functioning of the system. It helps in decluttering the inbox, helping one emphasize the focus only on urgent and crucial messages and data. It keeps all your data in one place, making bulky information easily manageable.

Exchange Online grants the power to delegate the tasks well and streamline the efforts of the organization as a whole.

Also, Exchange Online sieves spam messages and mails, performed by an in-built multi-layered anti-spam filtering.

5) Flexibility

Exchange Online provides the user with excellent levels of flexibility. Its interface is fashioned in the easiest possible manner. The system allows the user to perform so many functions, paving the way for increased effectiveness.

It also assists the user in easy and faster scheduling of meetings, appointments, and the like for all through its feature of shared calendars. 

One can even add high-resolution pictures across different integrated platforms and applications like Skype and SharePoint. 

6) Remote Access

With Exchange Online, the possibility of accessing your data from any location on any device is realized. All your data is synced, allowing you to operate and manage your mails from just anywhere.

Also, in cases of network issues or abrupt disconnection, Exchange Online protects your progress from getting lost. 

7) Integration

Microsoft integrates its Exchange Online with a host of applications and services, making the experience wholesome and well-resourced. These applications include platforms that act as business building tools. Skype, SharePoint, and eDiscovery are some of them.

They are carefully selected in order to provide the maximum resource functionalities to your business.

It also unites your contacts across multiple apps so that they all remain in one place. It eliminates the duplication of contacts, leading to a systematic arrangement of all your business contacts.

8) Real-Time Collaborations and Updation

With Exchange Online, your employees and co-workers get empowered as it facilitates real-time collaborations on projects and communications. Progress gets updated as it happens, thereby improving the collective productivity of the organization.

9) Automated Settings

With Microsoft’s Exchange Online, more happens for you than you do. Many of the things occur automatically, letting you focus on the grander scheme of your work.

For instance, the conversations and emails are automatically clubbed together, leading to a clean and organized inbox. When sharing sensitive bits of information, a confirmatory dialogue box shall always appear.

Even security settings such as patching are automatic. 

10) Compliance

Exchange Online makes compliance and regulatory certifications easy to abide. There is a range of regulations that the service meets: HIPAA, SOC 1, SOC 2, DISA, FERPA, and the like. Microsoft employs third-party entities to meet these regulatory goals.

Known for his amazing writing and technical blogging skills, Edward Thompson is the admin of the Techenger. Joined back in 2019, after moving from San Francisco to Chicago to switch from his role of staff writer to a guest blogger. Since then, he never looked back to his past. In nutshell, he is a tech enthusiast who loves to write, read, test, evaluate, and spread knowledge about the growing technology that surrounds mankind.

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